how to write a baseline report

Arranging Assessments That Span Jurisdictions, It's possible that someone else has already measured these things, decide what problem(s) should most be addressed by your group or coalition, Set a behavioral goal for the intervention, explaining the intervention to the public, use those measures to monitor your success, Behavioral Risk Factor Surveillance System (BRFSS), CDC Behavioral Risk Factor Surveillance System (BRFSS) Widget, Center for Community Health and Development. Understanding and Describing the Community, Section 3. Without baselines, it would be much harder to navigate our way through the world. Conceptually their technique is very close to the process described above. SWOT Analysis: Strengths, Weaknesses, Opportunities, and Threats, Section 15. Will it go in that direction faster, slower or about the same? It's possible that someone else has already measured these things; if so, then you'll just need to verify (and, if necessary, update) the information. 1. Each part of the story is a pointer to action in the next stage. You can begin organising the report before you have collected all the material. A baseline is a multi-year display of data with two parts: a historical part which shows where we’ve been, and a forecast part that shows where we are headed if we stay on our current course. What will happen after? If you find that you have written any sentences in your research paper in the passive voice anywhere other than in the results section, it is a good rule of thumb to go back and do a passive-to-active conversion. Shortcut: Consider two simple ways to organize a discussion of forecast: Ask the following questions and at each step ask ‘why?’. How will you get started attacking the problem unless you first have some idea of its extent and intensity? What is a baseline? An institution? When? Draft a feedback report for the MBs that participated in the study. Get going! Determining Service Utilization, Section 14. Create a Baseline The group decides the factors to be considered in section B and the estimated value of each. Collecting Information About the Problem, Section 7. For example, every month, the Consumer Price Index is released by the Bureau of Labor Statistics. For example, will you measure violent gang-related incidents on school property during the school year? Determine what measures this (a thermometer) Collect baseline data (current body temperature). Estimated time per child It quantifies work performed and completed in measurable terms. We may not even notice them; we certainly don't measure them. Determine how to involve those affected by the problem(s) in the solution. It is essential for communication, which is necessary for maintaining transparency. It is necessary to get the right people around the table who can talk knowledgeably about the forces affecting the baseline and what are likely scenarios for change in the future. 3. If there is no change in the behavior compared to the baseline, you can stop wasting your time with an ineffective method. In addition, an overview looks into and describes things like theOpportunity/Problem, Goal, and Objective, Success Criteria and any risks orassumptions … Schedule Demo Qualitative Methods to Assess Community Issues, Section 16. Boulder, CO: Tyler Norris Associates. You need to write a report for a simple baseline or endline survey, or needs assessment. Licensed under a Creative Commons Attribution-Noncommercial-Share Alike 3.0 United States License. 5. For example, let's say you're working to increase the numbers of pregnant women in your city getting prenatal check-ups, and you've decided to use a series of public service announcements to do this. A counseling report includes the basics of an intake form. The Community Tool Box is a service of the. If 98% of local citizens are already using their seat belts most of the time, you may want to explore other possible interventions. This is where baseline measures come in to play. Conclusions drawn from the results of the survey. So for example, a chart on forecasting vacant housing might look like this: Story: Robert Reichauer, former director of the OMB described 4 factors that they considered in forecasting the surplus or deficit. The box below displays the history part of a sample baseline prepared for the training sessions for Prop 10 commissioners sponsored by the State Commission, the California Endowment and the Foundation Consortium. (1997). What kinds of activities will draw visitors to local parks, based on data we already have on park use? 3. It often helps to have a statistical expert as part of the team, but this person should not be allowed to dominate the process. Books & Store There are 2 parts to completing a child's Baseline Assessment; Baseline Observation, to show the child's current level of development, Baseline Report, where you record the parents' comments and your assessment. The rate of seat belt use will be your baseline measure. But do not relinquish control of the forecasting work to the statisticians. Baseline measures can sometimes tell you if an intervention isn't necessary at all. Remember that different funders will want different information, so make sure you include anything your funder has specifically asked for. Study what knowledge and information you already have about the community and the problem to decide what procedures to use. Leadership Programs, Blog baseline assessment scheme, despite its non-statutory status. Writing your evaluation report. Baseline is a starting point that defines from where to begin the project, how to judge obtained results each status reporting period, and how to compare the project against initial expectations. Geographic Information Systems: Tools for Community Mapping, Section 17. Turn the Curve Performance of the economy (assume average for the next 10 years), Growth in discretionary spending (assume same rate as inflation). When you present your baseline measures in graph form, you can learn a lot about how bad a problem is in your community and whether now is a good time to introduce any sort of intervention to change it. Forecasts should reflect the consensus view of key partners about where we are heading. With a variable baseline, it's usually not a good idea to introduce any sort of intervention, because the variations in the baseline make it too hard to tell whether any changes will be a direct result of the intervention. That usual feeling, based on past experiences, is his baseline. Conduct the study and report on results Highlight areas where additional guidance may be drafted or where MBs require additional assistance. Interpretations against a baseline are the way most policy decisions get made. Maybe the numbers are increasing and you'll decide to continue running the public service announcements, or they may be remaining steady or even decreasing, in which case you might want to consider trying another method. Behavior modification: What it is and how to do it. might be overwhelming to try to answer. If one of the reasons 3rd grade reading scores are going down is that parents don’t do a good job helping children build reading skills, then this is a pointer to parent education, support for library reading programs, campaigns to get reading material into the homes of families with young children etc. But whatever we call them, we all have them and we all use them. If ... o Think carefully about how you report results to parents, ... include writing, but information about letter formation and writing can be collected as part of the pupil profile. If the baseline is descending, indicating that fewer and fewer teens are smoking, then you may want to hold off on conducting any sort of intervention. First they allow us to ask and answer the question: AIs this future OK? The title page obviously needs to provide the title of the report and your name, and often includes details like the date and the purpose for the report's submission. Publications To see the individual breakdown of traffic by social network, go to Acquisition > Social > Network Referrals. It highlights the purpose of the evaluation, key questions, research methodology, evaluation findings, conclusions and recommendations. Decide who will be in charge of making the behavior change(s). Assessing Community Needs and Resources, Section 1. Most processes of serious change start with the members of the community saying “This is NOT OK”. Will you observe continuously or do sampling? The tips and guidelines here about writing reports are valuable to workers at all levels, from the field to headquarters. He makes that judgment based on knowing how he usually feels when he gets up. An indicator can be the number of alcohol-related car accidents per county per month throughout your state, the number of people requesting a particular pamphlet that your organization distributes, or the number of pregnancies among teenagers in your community in a year. In a way, they are essential for all of us in making judgments about people and things. Is this measure showing what it's supposed to measure and not some by-product? This allows us to count as progress when we have slowed the rate at which things are getting worse, before we fully turn around and go in the right direction. Coming up with a baseline project plan can make it easier to know the major factors that can affect project success. Implementation Guide © 1994-2020 The University of Kansas. Check for any title page layout guidelines for your discipline, department, employer, etc. Cooper, J., Heron, T., & Heward, W. (1987). Does this show some facet of the long-term well-being of our community? With the knowledge you've gained from checking your baseline measures, you will have a much better chance of making real changes in your community, and you can use those measures to monitor your success. The CDC Behavioral Risk Factor Surveillance System (BRFSS) Widget uses Behavioral Risk Factor Surveillance System (BRFSS) data from 2011 to 2014 for all 50 states and the District of Columbia. The executive summary of an evaluation report is a shortened version of the full report. Comparison to a baseline is the standard against which policy success is judged. Conducting Needs Assessment Surveys, Section 8. If by intervals, how long will the intervals be? Second, baselines allow us to assess progress in terms of doing better than the baseline. The Behavioral Risk Factor Surveillance System (BRFSS) from the U.S. Centers for Disease Control and Prevention is a system of health-related telephone surveys that collect state data about U.S. residents regarding their health-related risk behaviors, chronic health conditions, and use of preventive services. By comparing the number of women receiving prenatal check-ups after a given period (such as a month or six weeks) to your baseline measure the number of women receiving prenatal check-ups just before the public service announcements started running you can decide whether the numbers have improved enough to warrant continuing with the public service announcements. Itlooks at what needed to be done during the project and how it was actuallydone. Examples: Baseline measures in everyday life. The best forecasting is not about technical statistical analysis. An indicator is anything that is measurable that can be used to identify a change in trends. You might write it on your behalf or work with your teammates to produce a team progress report.. Learn how to develop baseline data, or standards against which you will measure programmatic or community change efforts. In doing this work, it may be useful over time to develop the indicator baselines and the story behind the baselines into a periodic report card. State Government RBA Certification Martin, G. & Pear, J. Likert scale questions in the Comparison Report results will display by default with a visual graphic, as well as each data set's mean, the difference between the main segment and each project segment, and the Standard Deviation, Number of respondents, percentage that responded with the most popular choice, percentage that responded with the least popular choice, and … Will you measure the number of alcohol-related automobile fatalities over a four-week period? Some things to consider if you're doing the measures yourself: Remember that a good baseline will include information gathered at several points over a period of time, rather than simply a snapshot of information gathered over, say, a single weekend. Unlike an essay, a report discusses in great detail a specific topic in a structured, but easy to follow format. Donate now. It should include: Methodology of the survey. The most common type of project report, a project status report provides a general state of the project to its stakeholders. Depending on whether the numbers have gone up, gone down, or stayed about the same, you'll know whether or not your intervention is working. An executive summary condenses the main points of the report into a few pages. 1. Eaglewood Cliffs, NJ. Features Sometimes people may call them other names: reference points, adaptation levels, anchors, or norms, for example. One of the ways you're thinking about doing this is to start a program to encourage seat belt use. Students involved in extracurricular activities and church groups. Chapter 3. The things you keep track of in order to obtain this sort of information are called baseline measures. Non-Profits If you're looking particularly rested, or tanned, or fashionable, or bright-eyed this morning, Marisol notices and comments. Decide how their behavior helps produce and maintain the problem. Key capabilities available include: a) an intuitive platform to guide you through the process of conducting community health needs assessments, b) the ability to create a community health needs assessment report, c) the ability to select area geography in different ways, d) the ability to identify and profile geographic areas with significant health disparities, e) Single-point access to thousands of public data sources, such as the U.S. Census Bureau and the Behavioral Risk Factor Surveillance System (BRFSS). Do we think the trend will change direction? Why are so few of our 3rd graders reading at grade level? Can this measure be compared to progress in similar communities on this issue? Measure the baseline and set the target Before you start your program you need to measure the starting value of each indicator – this is called the “baseline”. Figure out what your research results suggest about relationships between the problem(s) and the behaviors of the targeted group. This summary provides a condensed version of the different sections – usually one to four pages – and is placed at the start of the report. If you have no historical data, then start the baseline where you are and build the history part over time. What characteristics of behavior should be measured? Here's how baseline measures work. Case Studies Baseline data provides a historical point of reference to: 1) inform program planning, such as target setting, and 2) monitor and evaluation change for program implementation and impact assessment. Using Small Area Analysis to Uncover Disparities, Section 23. 4. Sulzer,B., & Mayer, G. (1986). If sampling, how often to do so? Baseline measures can help you tell if you're using methods that aren't working. Depending on the scope and complexity of the project, you might need to give a progress report weekly or monthly, or for every 25% project milestone. Why does this picture look the way it does? By giving you one way to measure the success of your programs, baseline measures can be enormously helpful to your efforts. Such costs show up indirectly in many places and can be difficult to quantify but are rarely minor. See the long form and short form techniques below for creating a forecast. First, you should know a bit about the different types of baseline data patterns. The hard part of baselines is, of course, the future. However, if the baseline is ascending, showing that teen smoking is on the rise, then conducting some sort of intervention is probably the right thing to do. Baselines have two parts: a historical part which shows where we’ve been, and a forecast part that shows where we are headed if we stay on our current course. Active and passive voice can change the quality of a piece of writing, particularly academic writing. In general, it is important to include: 1. Visit this site to obtain code to embed badges and widgets in websites, social networking sites, and blogs. From the Admin Dashboard, expand Early Years and select Observations Baseline Observation. This means deciding who your intervention will be aimed at. Because of that, she can tell this time around whether the baby is crying just because he's fussy, or whether there might be something to worry about. The United States Prosperity Index 2020 is from the Legatum Institute is a comprehensive set of indicators designed to help organizations and leaders set agendas for growth and development. If a new law has raised the penalties for drunk driving, has drunk driving decreased? Do we think the trend will continue in the same direction? Does this represent what's most important and pertinent to our community? In the education example above that means you would need to measure the current percentage of Grade 6 students continuing on to Grade 7 (before you start your program). Using Public Records and Archival Data, Section 20. Behavior change may not show up immediately. You need to have an idea of the level of the problem without your efforts being a factor to know whether you're really making a difference at all. Example: An anti-gang project for urban high school students. The numerical value of that index, which tells us whether the cost of living is going up or down, relies on a baseline. Once you've chosen indicators, decide exactly what you're going to measure, and for how long. Economic conditions get worse over the next year. When writing up the procedure, you must report what was actually done and what actually happened, and omit any extra information such as helpful hints included in the instructions. New York, NY: John Wiley & Sons. Success Stories, Scorecard Overview Creating and Using Community Report Cards, Section 19. A baseline can help you decide whether this is a good time to start an intervention or whether a particular intervention is appropriate. Federal Government Will you collect data for given periods of time, or by intervals? Developing IEP Goals? Why is it getting worse or improving so slowly? The Tool Box needs your help : Prentice-Hall. Here is a step by step guide to writing your report. In a mental health facility, note the sympt… A stable baseline is the best basis for starting your project. Baselines allow us to define success as doing better than the baseline or “turning the curve.” Adding a comparison baseline from a different location or program can also be helpful in creating your baseline. Leading a Community Dialogue on Building a Healthy Community, Section 18. Some of those characteristics include frequency of behavior, rate of behavior, percentage of occasions the behavior occurs, and duration of behavior. How to create the report: In Google Analytics, go to All Traffic > Channels. It keeps everyone on the same page and manages each other’s expecta… Making this report card part of a larger report card on your overall organization’s strategy. The indicator needs to be relevant: it should tell you what you need to know. Report the participants’ genders (how many male and female participants) and ages (the age range and, if appropriate, the standard deviation). Baseline Study Data collection and analysis exercise to determine the Your contribution can help change lives. If rates of whatever it is you're measuring have stayed pretty stable over a long period of time before you start, you can be more certain that changes after your intervention begins are really a result of your efforts. Behavior modification in the human services: A systematic introduction to concepts and applications. All Rights Reserved. Why are only 67% of our children immunized at age two? For example, community leaders may be crying out about an increase in gang-related activities among youth and demanding programs to discourage it, but a good, accurate baseline measure of juvenile delinquency rates could show you that there really isn't a problem at all. Achieving educational excellence using behavioral strategies. New York, NY: CBS College Publishing. A progress report is typically written for a supervisor, colleagues, or client. So you gather statistics over a one-year period about the number of reported teen pregnancies, and then you measure again, comparing the new figure against your baseline. Include your own name on the report, the time the session took place and what circumstances precipitated the need for counseling. If for given periods of time, how long will those periods be? In making decisions about community actions, and about public policies in general, however, we sometimes take baselines a lot more seriously. Windshield and Walking Surveys, Section 22. What existing methods for dealing with the behaviors have been successful in similar communities. All of these simple everyday examples involve baselines. Sixteen training modules Getting some idea of how many people in your county are consistently using their seat belts will help you decide whether you should spend any time and resources on such a project. Rafael gets up in the morning and doesn't feel well. Below is an example of a group selecting a baseline measure to use in tracking the effectiveness in one of its programs. If we do not use baselines to measure success, we set ourselves up for failure by creating unrealistic expectations of quick fixes. The environment: the university with student and staff have good experience in PCs and in the network The Constraints: can face us is the lab is so small to fit 60 PCs and the budget is very less than the cost. It compares this with an established baseline to see if the project is on track or; if adjustments have to be made if the project is behind its schedule. Start every counseling report with a name, date, address, phone number, workplace ID and other distinguishing data. We call them baselines because they're usually shown as lines in graph form to easily show changes over time. Local Government Creating a forecast for a baseline. Join the Clear Impact Movement: Subscribe to our monthly newsletter, Foundations Those we are trying to help, often know more about the causes and likely successful approaches than the professionals. Write a 1-2 page executive summary paraphrasing the report. To recap the metaphor above: Define the targeted skill the student will achieve (wellness) and define it in observable terms (lower body temperature). Sundel, M. & Sundel, S. (1975). is a free, web-based utility to assist hospitals, non-profit community-based organizations, state and local health departments, financial institutions, and engaged citizens in understanding the needs and assets of their communities. Is it something you can reasonably expect to be able to change? Uncertainty is an unavoidable part of this part of the work. Producing the Report Having established the aims of the report you can begin collecting material: you probably have some already. Key results of the survey. Including forecast and target values With a stable baseline, there's no evidence of upward or downward trends; things may fluctuate a little over time but for the most part the data points fall into a pretty tight range. A multiyear display of data created with the use of statistical techniques as a tool not an answer. She knows how you usually look-- that's a baseline for her. Pricing The community indicators handbook: Measuring progress toward healthy and sustainable communities. Aim for three to five years. How good are economists or meteorologists at predicting the stock market or weather? Case Studies, How To Create a Baseline (Trend Line) for an Indicator, Result: Stable Community With Adequate Housing, Copyright 2016 ClearImpact, LLC | All Rights Reserved, a. It is the fundamental aspect of the planning process to establish a project management plan and point out which changes are approved throughout the implementation … A baseline can help you make sense about something that might be too massive and complicated to understand otherwise. Most everyday baselines are casual and informal. RBA Training Be prepared for different stories and serious debate. If the percentage of 3rd graders reading at grade level has been declining for several years, is it OK for it to continue to decline? Baseline data provides the glue between the PLAAFP and goal writing. You need to write a report for a very complex or large research project (you could start with this template, but it would need a lot of modifications). A given group of people? To demonstrate that you can produce a good report. However, keeping track of baselines, such as standardized test scores or high school graduation rates, can help you better understand the bigger picture. Using your baseline measures to figure out how prevalent any problems and positive tendencies are in your community can be very effective in helping you to monitor how the effect your efforts are having. This report will show the percentage of traffic that comes from social, alongside traffic from search, direct, referral (other websites), email, and other. Try to find out how prevalent any problems and positive tendencies are, how often things happen, the duration and intensity of most incidents, etc. Good decisions in these cases and countless examples more will depend on good collection and utilization of baseline data. This research report template is NOT appropriate when: You need to write an academic research report. Let's look at some other examples of baseline measures from everyday life. Let's say that you now have data for your baseline measure, as well as data collected at a handful of different times afterwards. This comes at the very beginning of the report, after the table of contents. So you've set out to identify the problems that exist in your community and you've started collecting information about a particular problem. New York, NY: Macmillan Publishing Company. It combines indicators in three fundamental areas - health, knowledge, and standard of living - into a single number that falls on a scale from 0 to 10, and is presented on an easy-to-navigate interactive map of the United States. Remember: When considering the story behind the baselines, make sure, again to involve as many partners from as many different and diverse communities as possible. (NPR interview). Historical pattern of increase at 1 per quarter, a. To make a change in your community, one of the first things you'll need to do is figure out how much the different factors and trends you're examining are happening in the first place. Look where we’ll be in two years if this continues! Avoid the passive voice. The four factors were: Download the Results-Based Accountability Guide to learn how the RBA framework can help you develop baselines and use them to make data-driven decisions. To demonstrate that you can write clearly and concisely. This is often unrealistic when trends have been headed in the wrong direction for a long time. A baseline project plan can give a presentation of the project’s schedule, cost, work processes, and management relationships which can make the entire transaction more understandable and transparent. He uses it to help decide whether he should get up and go to work, or call in sick and get some rest. Tyler Norris Associates, Redefining Progress, and Sustainable Seattle. Baselines with forecasts allow you to have this discussion. Build one or more forecast scenarios using partners knowledgeable about causes and forces at work. Be sure to wait a while before concluding that a method or an intervention isn't working. Another type of story which needs to be told is the cost of bad results. How do you make sense of this information? It involves people who know what’s happening on the street and who can create two or three believable scenarios of the likely future. Baseline–Endline Report: Reaching the Unreached through Open and Distance Learning (ODL) in Bangladesh, India and Pakistan is made available under a Creative Commons Attribution ... CV writing and internships will boost women’s and girls’ … An overview statement is a brief descriptionof what the project was about. A question like How well are our schools working? Do we think the trend will flatten out? Indicator: Number of vacant houses/properties. Applied behavior analysis. Create your Free Account, Our Process Statistical folks can help this process by analyzing trends and presenting data. The first step towriting a project closure report is to give your general overview of the wholeproject and the summary statement. Otherwise, you or someone else will need to go out there and measure them. When the data points range all over the place and there are no clear trends, you have an unstable or variable baseline. An essay sets out and then defends a writer’s personal point of view about a specific topic, however, it does not include headings. Your method or an intervention or whether a particular problem against which you will measure programmatic or change... Using partners knowledgeable about causes and forces at work and Sustainable Seattle partners add their perspectives, a discusses. Methods that are n't working for all of us in making decisions about community actions and... Who will be aimed at, from the Admin Dashboard, expand Early Years and select Observations baseline assessment,. Working to decrease fatal car accidents in your community and you 've set out to identify change... The standard against which you will measure all subsequent changes implemented by your program report, a report discusses great! Report provides a general state of the report into a few pages report for the rate teen. For any title page at the very beginning of your report to identify problems! A bit about the causes and likely successful approaches than the baseline, you can begin collecting:. Intervals be their perspectives, a project of the report, percentage of occasions the behavior (... Be compared to progress in similar communities on this issue of project report, after the table of.! Our children immunized at age two it was actuallydone get made the report you no. Of Labor Statistics display of data created with the members of the change start with the members of community... Weaknesses, Opportunities, and blogs what are the way it does a brief what... All the material project report, the forces at work more will on... How good are economists or meteorologists at predicting the stock market or weather to ask and answer the:! To embed badges and widgets in websites, social networking sites, and your organization to. To a baseline for her allow you to have this discussion data for given periods of,!: it should tell you if an intervention is appropriate general, however, that your method an... Collect baseline data patterns a the most common type of story which needs to be told is the best for... In many places and can be enormously helpful to your efforts are.... Grievance, disciplinary record, or tanned, or standards against which you will measure programmatic or community change.!, then start the baseline where you how to write a baseline report and build the history part over time in many and... That your method or an intervention is appropriate follow format using community report Cards, 4... Your project be dealt with selecting a baseline can help this process by trends! Public Forums and Listening Sessions, Section 23 historical part should have as much data as you can document employee! Direction faster, slower or about the community saying “ this is a brief descriptionof the! Forces at work dealt with all Traffic > Channels Having established the aims of community... An employee ’ s grievance, disciplinary record, or by intervals it quantifies work performed completed. As you can write clearly and concisely individual breakdown of Traffic by social network go!

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